Challenges
Office space is an expensive commodity, and the running costs are a big part of any organisations expenditure. On site paper storage uses up valuable space that could be put to better use as well as presenting the risks of loss, damage, fire, theft and flooding. Could your business survive if your documents were lost to any of these threats?
Offsite storage is an option, but this also presents similar risks unless you buy secured storage with proven protection against fire and flooding. The long term costs of off site storage is lost money.
But there are other complications associated with paper storage, wherever it may be. Paper cannot be shared unless it is first copied and that yields expense from toner cartridges, maintenance of photocopiers and the fact that sensitive information could end up in the wrong hands.
The biggest expense has to come from your personnel spending valuable time searching for documents in a paper filing system. What if it's already been removed? It then has to be located within the organisation and that can take a long time. With Diraq's electronic document management (EDM) system, the risks of paper storage are eliminated. The time it takes to locate a document is just a matter of seconds, and that document can be accessed securely by any number of personnel who are granted access. It is fully audited providing you with the peace of mind that the right people are accessing the right documents.
Compared to the costs involved running a paper based system, an EDM system is far cheaper, and the return on investment is quickly achieved.
Managing Documents with Diraq
Consider these benefits:
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Manage all electronic, imaged (scanned) paper, FAX and email in a central tamperproof repository.
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Simple to configure and easy to use
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Secure Access to authorised personnel only
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Reclaim the office space occupied by filing cabinets and put it to better use with desks for personnel or meeting places. Or, you can actively reduce your office space requirements and benefit from the reduction in costs.
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Increase personnel morale by enabling them to participate in tasks that are mutually beneficial to them and to your organisation. Filing and chasing paper is not a rewarding exercise.
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Enable remote working, reducing the time and expense of travelling and instead using that time more productively.
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Increase the potential to win lucrative business by having the information you need wherever you are in seconds.
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Proactively use the information you hold to compete effectively.
Strategic benefits of deploying Diraq
Implementing the Diraq EDM system leads to rapid cost savings and a more productive and efficient working environment. The speed of access means your personnel are spending time generating income to your business rather than spending time and money locating paper documents. Together with the benefits of disaster recovery through protecting against fire, theft, flood, loss and damage and the lower cost of ownership, Diraq electronic document management can help your business thrive and achieve it's full potential.
Contact us today to learn how much you could be saving by switching from paper based to electronic document management.
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