Challenges

Processing purchase invoices can be a very time consuming exercise that can be compounded by loss or misfiling, delay in retrieval, verification and authorisation. The matching of invoices to orders and/or delivery receipts can be an onerous task that can very easily lead to overpayment or non-payment if not managed properly. Obtaining authorisation for the payment of invoices is often a manual task and can very often also result in a 'paper chase' especially if the person who is doing the authorisation is on holiday or off sick.

Managing your invoices with Diraq

Diraq Invoice Processing tools allow you to scan in your paper Invoices or upload your electronic Invoices and index them automatically. These can then be matched to Purchase Orders and placed on a queue ready to be verified and authorised using the workflow routing mechanism. Data can be imported from others systems to assist in verification and the stored Invoices can be dynamically retrieved by other systems and displayed on the user desktop. Once paid the Invoices can remain within the system for the period required under present legislation and retrieved very quickly to answer queries, provide statistics or simply for reference purposes.

• All Invoices whether paper, email, fax or electronic can be stored within the system.
• Invoices are indexed automatically from the invoice itself, virtually eliminating the need for time consuming manual indexing.
• Cross-referencing against data extracted from other systems (Purchase Order or Accounting Systems) can be used to verify the Invoices.
• Data captured from the invoice can be extracted and imported into external systems.
• Workflow automatically routes invoices to the correct users for verification, authorisation and payment.
• Automatically collate Purchase orders, delivery notes and invoices.
• Traffic lights are used to highlight when invoices are overdue, being queried or awaiting some action.
• Quick retrieval of Invoices using any combination of index data or text content.
• Allows dynamic access to stored invoices from other systems for display.
• Eliminates the need for manually filing paper invoices and purchase orders.
• Instant, secure and shared access to invoices and purchase orders.

Strategic benefits of deploying Diraq Invoice Processing

Strategic benefits of deploying Diraq Invoice Processing are improved cash flow, less room for error and reduced overheads. Streamlining the invoice approval processes leads to improved efficiency and motivation, improved customer service and supply chain relationship whilst enforcing regulatory and audit compliance.